5 Top Meeting Tools To Aid Your Remote Business
As a result of the global epidemic, demand for conferencing/meeting tools increased by 500% in 2020. And, as the labor pool shifts to a more dynamic, hybrid approach, it's vital that your company invests in technology that encourages cooperation irrespective of where employees are located.
However, video conferencing and meeting tools aren't always cost-effective, and flashy bells and whistles aren't technically necessary for all remote businesses searching for a straightforward solution. Nonetheless, employees need an efficient digital workplace in order for the hybrid approach to succeed.
To assist you to select the finest meeting tool for your needs, we've created a list of 5 of the top meeting tools to aid your remote business.
List of Top Meeting Tools To Aid Your Remote Business
| Top Meeting Tools | Pros | Cons | Pricing |
|---|---|---|---|
| Taggg | Solves the problem of coordinating with multiple people outside my company. Instant Group Scheduling Personal & Group Bookable Links |
Need to connect first with other people before you can start scheduling | Basic plan is free in both annual and monthly plans The Pro plan charges 6$/month and 60$/year for individuals offering multiple calendar connectivity |
| Zoom Meeting | Support Large Audiences Stream Meetings Webinar on Facebook Google Calendar Support |
Lack of Comment Control Too Many Subscriptions and Add-Ons HD Video Is Not the Standard |
Basic Plan is free Pro Plan is 14.99$/host/month Business and Enterprise Plan is 19.99$/host/month |
| Google Meet | Super easy to use and straightforward Unlimited number of meetings and live captioning during meetings Productivity Tools and Integration with Other Google Services |
It doesn't have built-in functionality for annotating a shared screen. There is also no native breakout place for pocket meetings. Lesser ap integrations than other meeting platforms |
Free Plan With 1 license and 100 participants Starter Plan is 6$/month/user with up to 300 licenses and 100 participants Standard Plan is 12$/user/month with 150 participants Plus Plan is 18$/user/month with 250 participants |
| GoToMeeting | Share files in real-time Numerous integrations available like Zapier, Google Calendar, and Chrome Allows large meetings with up to 250 participants |
Limited chat option A small error in the routing process to join the meeting can cause the entire process to be disrupted. The premium features you may require have a fee associated with them. |
Free trial is available Starter plan is $14/month Pro plan is $29/month Plus plan is $39/month billed annually |
| Click Meeting | Screen sharing, presentation, and whiteboard modes Simultaneous chat translation, toll-free phone numbers, and private chat. Customized invitations and interface |
System delays with a larger number of an audience Recording feature have some glitch Doesn’t work well for iOS devices |
Free 1-month trial Live plan is 25$/month with 1 GB cloud storage and 6h recording Automated plan is 40$/month with 2 GB storage and 10h recording |
Taggg
There is no meeting tool better than Taggg when it comes to arranging a group meeting without going back and forth between slack and emails. This scheduling program uses a calendar to discover meeting times fast and without polling or voting. Whether you use Google or Microsoft as your calendar, you can select attendees, communicate availability or unavailability with the team, and book the meeting immediately without any crossover or timing conflicts.
With Taggg, you will only have to perform just three steps to schedule your next video meeting. After exchanging the calendars with your teammates all you will have to do is create a new meeting and add participants and Taggg will show you the exact time that can work for everyone for a meeting.
Top Features of Taggg
Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Group Scheduling
Mobile Access
Real-time Updates
Reminders
Resource Scheduling
Calendar Management
Calendar Sync
Employee Scheduling
Zoom Meeting
If you're on a strict budget, Zoom, one of several top video conferencing tools available, provides a free alternative that you can find nowhere else. The tool has audio quality with ambient noise reduction, the ability to share your display, and a recording capability for teammates who didn't attend the conference are among the top reasons why Zoom is loved so much.
Filtering, comments, polls, hand raising, and chats are just a few of Zoom's fun, interactive tools for increasing interaction among meeting attendees. But because Zoom is free there are some limitations to it as well. For example, outside of video meetings, Zoom does not provide collaboration options like document sharing or communication to keep in touch with colleagues; also, any links you share in the chat during the meeting aren't archived for future viewing.
Top Features of Zoom
Virtual Background
Screen sharing and remote control
Keyboard Shortcuts
Integrate Third-Party Apps
Touch Up Your Look
Easy, affordable plans
Audio Transcript
Smooth Zoom Phone porting process
Breakout Rooms
Disable Audio/Video When You Join
Google Meet
Anybody with a Google Account can host a video meeting for free, inviting up to 100 people and meeting for up to 60 minutes. But if you have more than 100 attendees and usually have more than 1 hour of meeting time then Google Meet's pricing plan is also very affordable. Google Meet works with various apps and even allows you to create your own with the Apps Script program. Google Drive memory is also infinite with this one of the top meeting tools to aid your remote business.
Additionally, the product has a speech-to-text authentic captioning capability for video chats and meetings, which is perfect for participants who are deaf, non-native speakers, or those who are in a noisy environment. You can record google meet for future reference. Google doesn’t offer a recording option for a free personal Google account.
Top Features of Google Meet
Unlimited number of meetings
Video and audio preview screen
Adjustable layouts and screen settings
Controls for meeting hosts
Screen sharing with meeting participants
Live captioning during meetings
Compatible across devices
In-meeting Texts
GoToMeeting
The video conferencing software from LogMeIn includes a "Smart Conference Assistant" transcription tool that instantly transcribes everything discussed during the meeting so you can search and share specific notes with others.
Participants can attend the conference on a PC or using a mobile phone app, and the conference can be recorded and stored offline or in the cloud. Generally, GotoMeeting's HD audio and video solution are of good quality, and it readily integrates with Google Calendar or Chrome for higher efficiency.
This software offers an easy-to-use platform that allows attendees to start a meeting in minutes. It also provides support for LMS, Microsoft Office 365, Accord, Zapier, Slack, Podio, and other third-party app integrations.
Top Features of GoToMeeting
Virtual Whiteboard
Built-In Audio
One-Click Recording
Join via Mobile Options
Meeting Scheduler
Hand Over Control
Desktop/Application Sharing
Personal Meeting Room
Toll-Free Option
HDFaces Video Conferencing
Call Me To Join Meeting
Click Meeting
ClickMeeting is a web-based video meeting service that works across all platforms and operating systems. This tool has customizable branding, event planning, desktop sharing, and so many more capabilities. A webinar room with up to 5000 attendees and four speakers can be accessed at the same time.
ClickMeeting is an excellent tool for organizing regular events and communicating with a wide audience at a low cost. With many customizable customization possibilities, the ClickMeeting software is one of the most intuitive and easy webinar platforms on the market.
Top Features of Click Meeting
Breakout rooms with up to 20 dedicated spaces
Live Webinars
Automated Webinars
Paid Webinars
On-demand Webinars
Virtual events with up to 10,000 participants
Whiteboard modes
Screen Sharing
Custom Branding
Customized Invitations
Streaming on Youtube or Facebook
Bottom Line
In remote businesses you are not under one roof with your teammates to discuss whatever you want whenever you want. But thanks to meeting tools now remote workers can also enjoy face-to-face interactions with their group workers.
If you are having difficulty dealing with a high volume of calls on a daily basis, prefer to outsource this to some of the most popular phone answering services.
Meeting and video conferencing tools increase productivity, save time, lowers travel costs, and foster collaboration in general. Consider using explainer videos for your better online meeting presentation. The beauty of online video meetings is that it allows you to make use of all of these advantages without having to travel for a face-to-face conversation on a regular basis. And we are pretty confident that all the tools in our list of 5 top meeting tools to aid your remote business will help you a lot in your remote working experience.
Author bio:
Trevor is a SaaS growth consultant and co-founder of Taggg which helps schedule group meetings effortlessly by connecting calendars and overlaying availability. He leads product development and built Taggg to solve scheduling problems other software solutions have not solved particularly for active schedulers.